How to apply for Certification, Authentication, and Verification (C.A.V.) of Student’s Academic Records

Adopts the policies and guidelines for CAV per CMO 17 s.2013, CMO 5 & 59 s.2016 and Pursuant to CHED COVID-19 Advisory No. 7 dated May 24, 2020 on the Guidelines for the prevention, control and mitigation of the spread of Corona Virus Disease 2019 (COVID-19) in Higher Education Institutions (HEIs) to ensure the safety of the clientele and stakeholders, the following procedure shall be observed.

STEPS AND REQUIREMENTS:
A. Local

1. Applicant to Private Higher Education Institutions(PHEI)/ Local Universities and Colleges(LUC)
   The applicant submits the original and photocopy requirements for the application of CAV;
   ☐ Diploma (for Graduate)
   ☐ Official Transcript of Records (TOR)
   ☐ Certification of the total no. of units earned
   (for Unit Earner)
   Others (if applicable):
   ☐ Certification of Correction of Name
   ☐ Notarized authorization for applicant through a representative with Valid IDs of both parties
2. Private Higher Education Institution(PHEI)/Local Universities and Colleges(LUC) to CHED Caraga
   The Registrar certifies the authenticity of the documents and endorses it to CHED Caraga.
   ☐ Prescribed Endorsement Form
   ☐ Diploma (for Graduate)
   ☐ Official Transcript of Records (TOR)
   ☐ Certification of the total no. of units earned
   (for Unit Earner)
   ☐ Proof of Payment

Others (if applicable):
☐ Certification of Correction of Name
☐ Notarized authorization for applicant through a representative with Valid IDs of both parties

1. CHED Caraga
   The Records Office validates the completeness of the requirements;
   • If complete: Records Office forwards the CAV application to cashier for Official Receipt.
   • If payment is confirmed: Cashier issues Official Receipt and forward the same to Records Office.
   • Records Office process the CAV.
   • If approved: Records Office releases the CAV in Security Paper to PHEI/LUC.
   • If with deficiency: Records Office returns the application to PHEI/LUC concerned.
   B. Abroad
   For CAV application to be used outside the Philippines, follow Steps 1,2 and 3 provided in A. Local.
   The applicant brings the CAV in sealed envelope to the preferred DFA Branch/Office.
   ☐ DFA-MANILA
   2330 Roxas Boulevard, Pasay City, Metro Manila
   Hotline: (02)556-0000
   Website: dfa.gov.ph
   ☐ DFA-CEBU
   Estancia, Mandaue City, Cebu
   Mondays – Fridays 9:00 AM – 4:00 PM
   Telephone no. (032) 520 – 6551
   Email: cebu.rco@dfa.gov.ph
   ☐ DFA-DAVAO
   Ecoland Brgy., Matina, Davao City
   Mondays – Fridays 10:00 A.M. to 5:00 P.M.
   Saturdays 10:00 A.M. to 2:00 P.M.
   Contact No: (082)285 4885
   Email:authentication.codavao@gmail.com
   apostilleappointment@gmail.com
   ☐ DFA-CDO
   5th Flr. BPO Tower, SM Downtown Premier,
   Claro M. Recto Ave. cor Osmeña Street, CDO City
   Mondays – Fridays 10:00 A.M. to 5:00 P.M.
   Contact No: (088)327-4272
   Email:authentication.dfacdo@gmail.com
   DFA ONLINE APPOINTMENT LINK
   https://co.dfaapostille.ph/
   C. Individual filing of CAV for Closed HEI.
   The applicant submits the original and photocopy requirements for the application of CAV;
   ☐ Notarized Request letter
   ☐ Diploma (for Graduate)
   ☐ Official Transcript of Records (TOR)
   ☐ Certification of the total no. of units earned
   (for Unit Earner)
   ☐ Proof of Payment (Fund Transfer/Validated Bank Deposit Slip)
   Others (if applicable):
   ☐ Certification of Correction of Name
   ☐ Notarized authorization for applicant through a representative with Valid IDs of both parties.
   • Through Courier (Preferably JRS with Return Prepaid Pouch)
   D. Certified True Copy (CTC)
   The applicant may apply CTC of CAV Security Paper together with the CAV application to PHEI/LUC; For CTC, only individual can directly request CTC to CHED Caraga and presents the following:
   ☐ Original CAV.
   ☐ Proof of Payment

Payment Details:
Per CHED Administrative Order (CAO) No.04 s.2014
☐ CAV – ₱ 80.00
☐ CTC – ₱ 30.00 per copy